CLUB AGM 22/10/2026 8.00pm NO ENTRY WITHOUT MEMBERS CARD MEMBERSHIPS CLOSE 12th OCT

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ABBEY LOUNGE

ABBEY LOUNGEABBEY LOUNGEABBEY LOUNGE

Home of Cambridge United Supporters Club

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Club Constitution & rules

CLUB CONSTITUTION & RULES

1: NAME

The Club shall be known as Cambridge United Football Supporters Club, hereinafter referred to as the “Club”.

2: OBJECTIVES

The Club exists to provide members with facilities for social activities, recreation, mutual helpfulness and other advantages of a club.

3: THE OFFICE

For licensing purposes, the Cambridge United Football Supporters Club (CUFSC), Abbey Lounge, 530 Newmarket Road, Cambridge, CB5 8LN, will be used.

4: MEMBERSHIP

  1. Membership is open to anyone 18 or older who supports the Club’s aims.  No person under the age of 18 is allowed to purchase, or consume, alcohol on these premises.  We operate a “Think 25” Policy and ID will be required as proof of Age if necessary.
  2. Applicants are required to provide their full name, address, telephone number, and email address, and must be proposed and seconded by two current members of the Club.
  3. The name of new members will be displayed on the notice board for one week to enable members to advise of any concerns before being passed to the committee for approval.
  4. Acceptance of Membership will be conclusive evidence of a Member's agreement to abide by the rules of the Club or any lawful future amendment.
  5. Applicants must pay the annual subscription at which point a card will be issued and membership will commence.
  6. A rejected applicant shall not be eligible for further nomination.
  7. No one can be signed in as a guest by a Member if rejected for membership.
  8. Membership cards must be available for inspection at all times whilst a Member is in the Club.
  9. New members must sign to agree to uphold the rules and constitution of the Club.
  10. Membership fees shall be set by the Committee and approved by the members at an Annual General Meeting.
  11. The membership year shall run from 1st June to 31st May each year.

5: REGISTERED MEMBERS OF VISITING SUPPORTERS CLUBS

  1. A registered member of a visiting football supporters club, who is invited and shows proof of membership of their club, may enter our Club as a guest if arrangements have been made in advance between the officers of both clubs.  They can then use and enjoy the Club’s facilities during their visit.
  2. An invited Member of a visiting supporters club shall not be deemed to be a Member of the Club for any purposes whatsoever.

6: CESSATION OF MEMBERSHIP

Members shall cease to be Members by:

  1. Non-payment of subscription.
  2. Expulsion on written notice signed by the Secretary or a member of the Committee.
  3. Failure to abide by the rules.
  4. Written resignation by the Member.
  5. Any officer of the Club may require a Member or guest to leave the Club immediately and without written notice of their reasons in the event of misconduct of that Member. The Member may continue to be a Member of the Club unless written notice of expulsion is given.
  6. The names of any persons expelled from the club will be displayed on the Notice Board and will not be allowed to be signed in as a guest at any time.

7: RIGHT OF APPEAL AGAINST EXPULSION

A Member who has received a letter expelling them from the Club has the right to appeal to the Committee.  No appeal shall be valid unless made in writing to the Secretary within one month after the letter of expulsion has been served. The Committee shall have full power to confirm, alter or rescind such expulsion and their decision is final.

8: MEMBERS DATABASE

  1. The Club will maintain a database of Members names, addresses, telephone numbers and email addresses, as required by law.
  2. Every Member should give notice to the Secretary of any change to their information within 14 days change(s).

9: SUBSCRIPTIONS

  1. Every Member shall pay to the Club funds an annual subscription fixed by an Annual General Meeting, by simple majority.  This subscription will entitle the Member to full Club facilities.  On payment of the subscription a Membership Card will be issued.
  2. The subscription will be due on the 1st June each year.  Members will be allowed 28 days to renew.
  3. Any applicant wishing to become a member of the Club from 1st February will be eligible for a pro rata discount of 50% against the annual subscription.

10: INTRODUCTION OF GUESTS

  1. Any Member may introduce friends as his/her guests.
  2. A Member may not introduce more than two guests at any one time.
  3. All guests must be signed in by a current Member.  The guest MUST fill in the Visitors Book, kept for this purpose, and record their name and full address details.  The Member MUST sign and record their membership number.
  4. Members are fully responsible for the behaviour and conduct of their quests while on the premises.

10.4.1 The following shall not be admitted as visitors

a: Former Members who have previously been expelled from the Club.

b: Persons who have been refused Membership.

11: CONDUCT

The Club operates a zero-tolerance policy and has expected standards of Behaviour at the Club.  The Club is committed to ensuring that everyone has a positive and enjoyable experience when visiting the Club.  To this end we have adopted the following principle governing the behaviour of all individuals whilst on the Club’s premises and grounds.  Members are responsible for the conduct of their guests.  Any misconduct by their guest may result in the suspension or expulsion of the member who signed them in.

11.1 ABUSE

a: Individuals MUST NOT physically or verbally abuse, use offensive, insulting or foul     language or behave in an aggressive or intimidating manner towards anyone at the Club.

b: Anyone abusing Club Officials, Club Members, Guests or their Families will be asked to leave the Club and Members will face disciplinary action.

11.2 DAMAGE TO PROPERTY

a: Individuals MUST NOT deliberately damage the property of the Club, its Members or Guests.

b: Anyone caught deliberately damaging property will be asked to leave the Club and Members will face disciplinary action.

11.3 ALCOHOL

a: Individuals MUST NOT purchase alcohol for, or give alcohol to, or allow a person under the age of 18 to purchase or consume alcohol on the Club’s premises or grounds.

b: Anyone breaking the Club’s rules on the sale and consumption of alcohol by persons under the age of 18 will be asked to leave the Club and Members will face disciplinary action.

c: Anyone deemed to have had an excessive quantity of alcohol will be refused service.

11.4 TAKING AND DEALING ILLEGAL DRUGS

a: Individuals MUST NOT take or sell illegal drugs on the Club’s premises or grounds.

b: Anyone suspected of taking or dealing in illegal drugs will be asked to leave the Club and Members will face disciplinary action (LIFE TIME BAN)

11.5 SMOKING INCLUDING THE USE OF E-CIGARETTES AND VAPE EQUIPMENT

a:  Individuals MUST NOT Smoke or use E-Cigarettes or Vape Equipment on the Club Premises.

b: Anyone refusing to comply with a request from a Club Official or Staff Member to stop smoking will be asked to leave the Club and Members will face disciplinary action.

11.6 BEHAVIOUR OF CHILDREN AT THE CLUB

The Club welcomes children at the Club, however Parents, Guardians and Carers:

a; Remain responsible for the safety and behaviour of their children in their care and MUST supervise them at all times when they are at the Club.

b: MUST NOT allow their children to sit at the bar. 

c: MUST NOT allow their children to run around the Main Bar Area

d: MUST NOT allow their children to run along the furnishings.

e: When Entertainment is taking place, Children MUST be accompanied by an adult on the dance floor, or, should remain seated with their Parents, Guardians or Carers

f: Parents, Guardians and Carers refusing to comply with any reasonable requet from a Club Official or Member of Staff to supervise and/or control the behaviour of the children in their care will be asked to leave the Club and may face disciplinary action.

11.7 GAMING MACHINES

a: The Gaming Machines are for the use of Members only.

b: No person under the age of 18 is allowed to play on the Gaming Machines.

12: ANNUAL GENERAL MEETING

  1. An Annual General Meeting of the Club will be called between May and October.
  2. Notice of the Annual General Meeting along with an agenda of the business to be conducted at such a meeting shall be posted on the Club notice board at least 21 days prior to the date fixed.  At least nine days prior to the date fixed, the Secretary shall post a list of those nominated to fill the vacancies of Secretary, Treasurer and the administration committee together with the names of their proposers and seconders.
  3. During the Annual General Meeting the Committee shall present reports from the Chairman, Secretary and Treasurer, along with Audited Accounts.
  4. Elections of the Secretary, Treasurer and members of the Management Committee shall take place at the Annual General Meeting.
  5. An Auditor for the coming year shall be elected and appointed.
  6. Any Member may summon a General Meeting, or require one to be summoned, at any time on reasonable notice provided that no requisition by Members for a General Meeting shall be valid unless signed by thirty Members or one-fifth of the total number of Members, whichever is the less.  Such requisitions shall be addressed to the Secretary who shall call a meeting within 28 days of the date received.
  7. At all General Meetings of the Club the voting shall be confined to Members of the Club only.  Every Member shall be entitled to be present and to give one vote, and no more, upon every question put to a vote. In the case of equality of votes the Chairman shall have a casting vote.
  8. In the event of the Committee requiring the calling of an EGM a notice of such a meeting along with an agenda of the business to be conducted shall be posted on the Club notice board at least 14 days in advance.

13: COMMITTEE AND OFFICERS

  1. The club shall have a minimum of three (3) and maximum of four (4) trustees.  Trustees are appointed from among the directors of CUFSC Ltd and are selected by the directors.  Trustees are then approved by members at a general meeting.  Such appointments shall be for life, while they remain a director, cease to become a member, or resign.  
  2. For certain transactions such as buying/selling land and building assets a minimum of two trustees is legally required.  There should be a ‘quorum’ minimum number of three (3) trustees who must be present at a meeting for decisions to be valid.  Such decisions must then be put to members at an AGM or EGM.  A vote on such matters shall follow with two thirds majority required for the motion to be passed.  
  3. Trustees must be over the age of eighteen (18), of good character, been a member of the club for at least three consecutive years (3), have no criminal record and not be currently bankrupt or insolvent.  Trustees must act in accordance with the club’s constitution with honesty and loyalty.  Trustees must ensure the club operates for its stated purposes and are responsible for the protection of the clubs’ assets and finances.
  4. Trustees can be held personally liable for debts if a club is unincorporated (CUFSC Limited is incorporated).  Club trustees should therefore be directors of CUFSC Limited to ensure
    1. Trustees will not be personally liable (in the manner stated above)
    2. Trustees can protect the assets of the club on behalf of the members.
  5. For the general administration of the Club there shall be elected by members at the Annual General Meeting a committee composed of a Secretary, Treasurer and seven other members who shall hold office for one year or until the following Annual General Meeting.  Elected committee members shall be eligible for re-election.  At the Annual General Meeting the positions of Secretary and Treasurer shall be independently elected from the nominee’s followed by the full committee election and those elected will be members of the new committee (total of nine).  If there are no nominations for either Secretary or Treasurer, the nine members can be elected from the full nominee list.  The elected committee will then determine the Secretary and Treasurer positions at the first committee meeting.  (Usually immediately following the Annual General Meeting).  The committee shall be able to co-opt up to two further members over the period of the year, if suitable members that are willing to assist and help the Club and its functions (following interview and vote of the committee) are identified.
  6. A notice of the new committee must be posted on the notice board immediately after the Annual General Meeting.
  7. At their first meeting after an Annual General Meeting the Committee shall elect from their number a Chairman and Vice-Chairman who shall hold office for one year or until resignation or disqualification.
  8. No member shall be eligible to serve on the committee in any capacity until they have been a member of the club for at least three years or if their subscription is or has been in arrears in the last 12 months or, if they cease to be a member of the Club.  If any such event occurs whilst a member of the committee that person shall be deemed to have resigned their position.
  9. Nominations for Secretary or member of the administration committee shall be delivered to the secretary at least 10 days before an Annual General Meeting.
  10. If casual vacancies occur in the post of Chairman, Vice Chairman, Secretary or Treasurer or on the administration committee by death, resignation, suspension or expulsion of one of the members then the committee may by democratic vote appoint another member of the Club to fill the vacancy.  This person shall then hold office until the next election and shall be eligible for re-election.
  11. The collective committee shall be responsible for the general management of the Club and shall have power to appoint a manager to conduct the Clubs’ affairs under the direction of the committee.  The committee can also appoint any other person who in their view it is necessary to employ to facilitate the efficient running of the club.  They shall also have power to affect the remuneration of such persons employed.
  12. The Committee shall have the power to set Club opening hours, approve temporary closures and manage Club business.

14: DUTIES OF OFFiCERS

14.1 Secretary

a:: Keep accurate records of all meetings and correspondence.

b: Issue notices of meetings and communications to members.

c: Handle membership applications and records.

d: Maintain the official copy of the Constitution.

14.2 Treasurer 

a; Keep accurate and up-to-date records of all Club income and expenditure.

b: Present a monthly report to the Committee.

c: Prepare a full set of Accounts to be presented to the Accountants for Auditing prior to the Annual General Meeting.

d: Maintain all banking and financial records for inspection by the Committee at any time.

15: ACCOUNTS

An Income and Expenditure Account and Balance Sheet shall be made up annually to the 31st May to show the transitions of the Club and its financial provisions at the end of the Club’s financial year.  These accounts shall be audited prior to the Annual General Meeting by a firm of qualified Auditors who shall be elected at the Annual General Meeting.  A copy of the accounts and balance sheet shall be posted in a prominent place in the Club at least two clear days before the Annual General Meeting and shall remain until following the Annual General Meeting.

16: THE HOURS OF THE CLUB

  1. The Club shall be open for the use of Members at such hours as the Committee, in accordance with the licensing law.
  2. The Committee may make a charge of admission to any part of the Club on any night of the week.

17: INTOXICATING LIQUORS

  1. The supply to the Club of intoxicating Liquor, non-intoxicating drinks and tobacco shall be under the sole control of the Management Team/License Holder.
  2. The licensing hours of the Club are those permitted by the Licensing Authority unless extensions to these hours are applied for by consent of the Committee.

18: AMENDMENT TO RULES

These Rules or any of them may be added to, repealed, amended  or replaced by resolution at any General Meeting provided that no such resolution shall be deemed to have been passed unless carried by a majority of not less than two thirds of the total Members present at such meetings.

19: DISPUTES

Any dispute arising out of or not covered by these Rules shall be referred to The Committee whose decision shall be final. 


I certify that the above is a true copy of the Constitution and Rules of the Club.


Carol Bedson

Secretary           

6th November 2025

We operate Zero Tolerance to all the above rules it is a condition of Membership that you agree with all conditions listed and our constitution.

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Abbey Lounge

530 Newmarket Road, Cambridge, CB5 8LN

Tel - 01223 241771

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